Back-Office & Sales Infrastructure for Contemporary Galleries
Positioning
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The Cyrus Collective provides fractional operations, sales infrastructure, and systems design for emerging and mid-tier contemporary galleries.
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We work as an embedded operating partner, helping galleries move from founder-led chaos to institutional-grade structure — without losing their identity, agility, or cultural edge.
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Our role sits at the intersection of back-office, sales, collector development, and digital infrastructure: building the operational backbone that allows galleries to scale, close more effectively, and operate with clarity.
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Who We Work With
We partner with:
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Emerging galleries (1–5 artists) building professional foundations
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Mid-tier contemporary galleries (10–30 artists) active in fairs, private sales, and the secondary market
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​Dealers and art businesses seeking institutional-level process without full-time overhead
What We Do
Back-Office & Sales Infrastructure, including:​​​​
Operations & Administration
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Inventory, pricing, consignment, contracts, logistics workflows
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Invoicing, COIs, shipping, fair and exhibition operations
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Internal process design and documentation​
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Website & Digital Presence​
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Website updates (artists, exhibitions, press, viewing rooms, PDFs)
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Media organization and presentation
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Basic SEO and discoverability hygiene
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​Mailing list and announcement systems​​
CRM & Sales Systems​
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Collector, institution, and advisor database architecture
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Pipeline tracking and follow-up systems
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​Segmentation, outreach workflows, and deal reporting
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Sales forecasting and performance analytics​​​​
Growth & Revenue Support​
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Collector development strategy
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Fair and private sale infrastructure
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Pricing and market positioning support
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​Automation and tooling (Airtable, Notion, HubSpot, custom stacks)
Engagement Structure
Cyrus Collective operates on a fractional retainer model, functioning as an embedded operating partner rather than an external vendor.
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Engagements typically fall into three levels:
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Foundation
Professionalizing operations, CRM, website, and core systems.
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Growth
Scaling sales infrastructure, collector development, fair operations, and reporting.
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Partner
COO-level involvement across strategy, pricing, private sales, automation, and institutional process design.
Engagements begin at $3,000/month, with scope and retainer structured based on scale, complexity, and growth objectives.
What Changes After 30–60 Days
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A clean, reliable sales pipeline
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No dropped leads or forgotten follow-ups
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Professional digital and press presence
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Clear inventory, pricing, and reporting
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Faster closes, stronger collector relationships
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Institutional-grade structure without institutional stiffness
Why Cyrus Collective
Cyrus Collective combines:​
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Gallery-side operational experience
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Collector and advisor perspective
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Sales process design
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Systems and automation thinking
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High-end visual and brand sensibility
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The result is infrastructure that supports both commercial performance and cultural positioning.
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Milad Izadian​
Founder & Operating Partner to Galleries​
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Background spanning gallery operations, collector development, sales strategy, and systems design across emerging and mid-tier contemporary markets.
Next Steps ​​​
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Private consultations are offered on a limited basis.
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For galleries seeking an operating partner to build structure, scale revenue, and professionalize their back-office without losing their edge:
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Inquiries: